CASH RECEIPTS
END USER PROCEDURE
Financial Management -> Accounts Receivable -> General Operations ->
Cash Receipts
Creating Group
* Click on 'New' icon - New Group
* Enter the Group ID
* Select the Bank the funds are being or were deposited into
* Bank Currency will default from the Bank Master file
* The Transaction Date will default to the system date; however
can be overridden. The Fiscal Year & Period fields are associated with
the date entered in the Transaction Date Field.
* Save
Entering Receipts:
Invoice
* Click on 'New' icon - New Invoice Payment
* Enter Check Number
* Enter Check Amount
* Search or enter the Customer ID
* When applying this payment to the appropriate invoices, there
are multiple ways you can make your selection
* If the Customer is paying only '1' Invoice:
* Search or enter it in the A/R Header Sheet
* If the customer is paying multiple invoices:
* For a range of invoices, click 'Invoice
Selection' Tab, highlight the first one and drag down until you reach
the last one
* For invoices not in a range, click 'Invoice
Selection' Tab, highlight the first one, hold the Ctl Key down and then
select the all the other ones
* If all invoices listed are paid, click 'Invoice
Selection' Tab, and click 'Select All'
* To apply the payment, select either Apply without Discounts or
Apply with Discounts
* NOTE: If you need to override or change an amount of a
discount taken, click 'Allocate' Tab, highlight the applicable Invoice,
then click on 'Detail' Tab, enter the correct Discount information
* To apply an overpayment to the customer's account, check the 'On
Account' checkbox located on the Header, Allocate or Detail Sheets
* Save
Deposit Payment
* Click on 'New' icon - New Deposit Payment
* Search or enter the Sales Order this deposit payment is
associated with
* Enter Check Number
* Enter Check Amount
* Customer ID and Name will default from the Sales Order Header
information
* Credit G/L Account will default from the A/R Account (Setup or
Company Configuration) assigned to the Customer
* Save
Miscellaneous Payment
* Click on 'New' icon - New Invoice Payment
* Enter Check Number
* Enter Check Amount
* Select Tax Region if this receipt is taxable
* Reference Field is optional; however, it is nice to enter a
brief description of the nature of these types of payment
* Credit G/L - enter the account you want to receipt to offset
* Save
Reviewing/Editing Group
* To review the cash receipt information, on top task bar, click
on Actions -> Print Group Edit List.
o If a payment needs to be edited, click 'Group' Tab, highlight
the appropriate receipt line, then select the correct tab (A/R Receipt,
Deposit or Misc) to make the necessary adjustment
* Save
Posting Group
After the group has been edited, it will need to be posted.
o NOTE: If the Accounts Receivable is interfaced with the General
Ledger (checkbox in Company Configuration -> Module Configuration ->
General Ledger), the posting process will create a journal entry.
* On top task bar, click on Actions -> Post
_____
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of empedole
Sent: Thursday, February 05, 2009 1:24 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Cash Receipt Entry
When I try to receive payments I choose New Invoice Payment but it
posts the payment Unapplied Cash instead of Accounts Receivable.
Anyone have an idea what I am doing wrong?
Thanks in advance
8.03.404
NOTICE OF CONFIDENTIALITY: This e-mail message, including attachments, is for the sole use of the intended recipients and may contain confidential and privileged information. If you are not an intended recipient, please contact the sender by reply e-mail and destroy all copies of this message, including attachments. Any unauthorized review, use, disclosure or distribution is prohibited.
[Non-text portions of this message have been removed]
END USER PROCEDURE
Financial Management -> Accounts Receivable -> General Operations ->
Cash Receipts
Creating Group
* Click on 'New' icon - New Group
* Enter the Group ID
* Select the Bank the funds are being or were deposited into
* Bank Currency will default from the Bank Master file
* The Transaction Date will default to the system date; however
can be overridden. The Fiscal Year & Period fields are associated with
the date entered in the Transaction Date Field.
* Save
Entering Receipts:
Invoice
* Click on 'New' icon - New Invoice Payment
* Enter Check Number
* Enter Check Amount
* Search or enter the Customer ID
* When applying this payment to the appropriate invoices, there
are multiple ways you can make your selection
* If the Customer is paying only '1' Invoice:
* Search or enter it in the A/R Header Sheet
* If the customer is paying multiple invoices:
* For a range of invoices, click 'Invoice
Selection' Tab, highlight the first one and drag down until you reach
the last one
* For invoices not in a range, click 'Invoice
Selection' Tab, highlight the first one, hold the Ctl Key down and then
select the all the other ones
* If all invoices listed are paid, click 'Invoice
Selection' Tab, and click 'Select All'
* To apply the payment, select either Apply without Discounts or
Apply with Discounts
* NOTE: If you need to override or change an amount of a
discount taken, click 'Allocate' Tab, highlight the applicable Invoice,
then click on 'Detail' Tab, enter the correct Discount information
* To apply an overpayment to the customer's account, check the 'On
Account' checkbox located on the Header, Allocate or Detail Sheets
* Save
Deposit Payment
* Click on 'New' icon - New Deposit Payment
* Search or enter the Sales Order this deposit payment is
associated with
* Enter Check Number
* Enter Check Amount
* Customer ID and Name will default from the Sales Order Header
information
* Credit G/L Account will default from the A/R Account (Setup or
Company Configuration) assigned to the Customer
* Save
Miscellaneous Payment
* Click on 'New' icon - New Invoice Payment
* Enter Check Number
* Enter Check Amount
* Select Tax Region if this receipt is taxable
* Reference Field is optional; however, it is nice to enter a
brief description of the nature of these types of payment
* Credit G/L - enter the account you want to receipt to offset
* Save
Reviewing/Editing Group
* To review the cash receipt information, on top task bar, click
on Actions -> Print Group Edit List.
o If a payment needs to be edited, click 'Group' Tab, highlight
the appropriate receipt line, then select the correct tab (A/R Receipt,
Deposit or Misc) to make the necessary adjustment
* Save
Posting Group
After the group has been edited, it will need to be posted.
o NOTE: If the Accounts Receivable is interfaced with the General
Ledger (checkbox in Company Configuration -> Module Configuration ->
General Ledger), the posting process will create a journal entry.
* On top task bar, click on Actions -> Post
_____
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of empedole
Sent: Thursday, February 05, 2009 1:24 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Cash Receipt Entry
When I try to receive payments I choose New Invoice Payment but it
posts the payment Unapplied Cash instead of Accounts Receivable.
Anyone have an idea what I am doing wrong?
Thanks in advance
8.03.404
NOTICE OF CONFIDENTIALITY: This e-mail message, including attachments, is for the sole use of the intended recipients and may contain confidential and privileged information. If you are not an intended recipient, please contact the sender by reply e-mail and destroy all copies of this message, including attachments. Any unauthorized review, use, disclosure or distribution is prohibited.
[Non-text portions of this message have been removed]